In Salesforce, we can set User Permissions from two locations which are specified in Profiles and Permission Sets. To do changes or what to use them effectively then, it is required to understand the differences between Profiles and Permission Sets.
User Permissions are available in both the versions of Salesforce that are Lightning Experience and Salesforce Classic. And also the available permissions/settings vary according to the Salesforce edition you have.
Now, Permission sets are available for Developer, Professional, Enterprise, Unlimited, Essentials, Contact Manager, Group, Performance, and Database.com Editions. User Permissions determines that what the users can do within an organization.
Salesforce user is assigned only one profile and also have multiple permission sets, with conclusive access to your user’s profile to assign the minimum permissions and access settings for specific groups of users. After use permission sets to grant more permissions as needed.
There is a table that shows the types of permissions settings which is specified in profiles:
Permission or Setting Type | In Profiles? | In Permission Sets? |
| Assigned apps | true | true |
| Object permissions | true | true |
| Tab settings | true | true |
| Field permissions | true | true |
| Record type assignments | true | true |
| User permissions (app and system) | true | true |
| Page layout assignments | true | |
| Apex class access | true | true |
| Visualforce page access | true | true |
| External data source access | true | true |
| Desktop client access | true | |
| Service provider access (if Salesforce is enabled as an identity provider) | true | true |
| Login IP ranges | true | |
| Login hours | true | |
| Custom permissions | true | true |
You can change User Permissions from user’s Profile level but not a user-specific level. To change the User Permissions you need to go with Enterprise Edition or above.
Steps to change the User Permissions:
- Go to “Setup”.
- Select “Profiles”, that is located under “Administer”>“Manage Users”.
- Edit the profile for the given User.
- Now, Check the boxes you specified and save changes.
